Hard to believe, but the Ford's Colony 5k and 10k race is this weekend! We are expecting over 300 runners, spectators, and volunteers to join us Saturday morning for this inaugural event. There are a few prerace activities where Scott and I need your help. 
Race Packet Assembly: Tentatively we are planning for Wednesday afternoon/evening to assemble race packets. This means getting the right chip, with the right number and the right shirt in the runners bags. We also are adding in some coupons, key chains, coozies, etc. from our sponsor. Each bag and race number will be labeled with the runners name. The location is not set yet. I am trying to figure out if I can do this in the our old board room. This gives us LOTS of space to set up an assembly line with several tables. We can do it anywhere, but having lots of clear space is a BIG plus. If you can help, post here, and let me know what time you can do it. Thursday is also an option, so if you reply give your availability for both days. We will have pizza! Race Packet Pickup: We are strongly encouraging local runners to pick up their race packets in advance. This will make race day far less stressful. Early packet pickup is available at Davenport Honda on English Road this Friday from noon - 8:00 pm. We will remind runners of this with an email this week. I would not be surprised to see over 100 runners pick them up early. I am looking for people is two hour blocks to work this table. Two people per slot is probably enough, but three would not hurt.
- 12:00 - 2:00 pm (Busy) - Michael F, Mike V., Scott
- 2:00 - 4:00 pm (Slow) - Ursula, Steve
- 4:00 - 6:00 pm (Very Busy) - Patti, Tracy P. , Ursula
- 6:00 - 8:00 pm (Moderate) - Ron, Kelly, Eric P
Whoever does the last shift, needs to bring the race packets, and race banner from Davenport Honda to Ford's Colony Friday evening.
UPDATE: Here are the bag stuffing volunteers for Wednesday. We will meet Wednesday at the RBC Building at 6:00 pm. Thanks everyone for offering to help. I think we have enough now to get this done quickly. Anymore people, and it might get confusing.
- Michael
- Scott
- Patti
- Sandy
- Brian
- Kelly
- Eric P
- Derek
- Arthur
- Frank
- Ryan
Please try to get here right at 6:00 so we don't need to keep running downstairs to let people in. The building is secure so Frank, Scott, or I will need to let you in and escort you. Thanks to Frank for making his two conference rooms available!
I can help with packet assembly.
ReplyDeletePut me down for 4:00 - 6:00 on Friday.
I can do 4-6 on friday (maybe 6-8 if you need me there instead). I can also help on thursday for packet assembly but I am booked on wednesday. I can offer my house as a last resort to assemble if you need a place for thursday.
ReplyDeletewhat time are you thinking for wed packet stuffing??
ReplyDeletetracy h
Sandy and I (Brian) could help assemble race packets on Wednesday evening. We don't get back to Rocky Mount until about 6:00 PM, but we are available if needed. You can reach us at the Eye Care Center in Tarboro. Runner Dude
ReplyDeleteTracy - the time depends on the response from people. Right now, I think 6:00 pm may work.
ReplyDeleteThere is one caveaat. . . The bags we were supposed to get fell through. I have some other bags from Runners World on the way. They may not get here until Thursday. I will keep every one updated, if I need to push this back (or go buy so other bagss).
If anyone knows of a person who can supply 250 plastic bags (not Harris Teeter type bags, but the thicker plastic), let me know ASAP.
Ill just keep checking the blog to see what time you choose
ReplyDeleteI can work the 6-8pm slot.
ReplyDeleteRon Fleming
I can help with the bag assembly on Thursday. Just let me know when/where.
ReplyDeleteAmber
Sandy says we can help out on Thursday assembling race packets if the assembly date changes. Just let us know if you need some help.
ReplyDeleteI can help with bag assembly on Weds. or Thurs. night. Let me know which night works best for you. And I can work the booth in the 6-8 time slot.
ReplyDeleteI'll work packet pick-up from 2-4 Friday.
ReplyDeleteJust confirmed the bags are scheduled for delivery on Wednesday, so lets plan for bag stuffing Wednesday starting at 6pm. More details to follows
ReplyDeletei am available on thursday am (9-1)for whatever you may need
ReplyDeletematt
Michael
ReplyDeleteI will help with bag stuffing on Wed. night. See you @ 6
I can help on Wed night for packet stuffing.
ReplyDeleteI can help out on Wednesday or Thursday evening for the packet assembly.
ReplyDeleteI can work part of the 4-6 shift also - just need to leave to pick up the kids by 5:30.
ReplyDeleteI can work with Ursula from 2 - 4 on Friday.
ReplyDeleteI can work packet pick-up 2-4 on Friday if you need another person.
ReplyDeleteRuss
This newbie doesnt know where to go on Wednesday...
ReplyDeleteWhich RBC building? I'm assuming the one near the Y?
It's the black building on Centura Highway - Rocky Mount's "skyscraper" or otherwise known as the old Hardee's building.
ReplyDeleteWow - Thanks for all the offers to help. It is greatly appreciated!
ReplyDeletei will work security to handle the mob of volunteers (i have experience, i went to the ecu game last weekend)
ReplyDeletematt
If any one has any large boxes that we be load up with completed bags, please bring them.
ReplyDeleteThanks!
Is packet pickup still until 8pm at Davenport? I noticed the email that went out last night said 7pm.
ReplyDeleteRon
Ron, good catch. . . glad to see people are reading the emails.
ReplyDeleteI found out Davenport tries to close at 7:00, but stay until the last customer is helped.
If things are bust, stay up until 8:00. If not, I would pack it up around 7:30. I was trying to motivate people to get there early, so we can move everything out to Ford's Colony.